Consulting

Consulting requires trust. There are many standards and best practices that play a role. But not everything can be mechanically standardized. Dead ends, false starts and failures must be avoided. Organization, logic and technology must be coordinated. Deadlines and costs are given.

Sispace AG has a team of skilled consultants. The company offers a wide array of consulting activities. We do not stay on the surface. We go to the heart of Document and Records Management (DRM) and archiving, ensuring success in restructuring and modernizing operational information of an administration or a company.

Which risks can be avoided and what opportunities can be seized by organizations when they implement DRM according to the methodology of Sispace AG? Following are the most important:

• Audit and legal security is guaranteed in the physical level (data objects, documents) and process-level (dossiers)
• Rigorous adherence to the growing compliance requirements will be easier regardless whether they now apply to data protection, public law, product liability, execution of wills, account maintenance and cultural preservation.
• The systematic and systemic approach can avoid uncontrolled growth as well as ‘Rube Goldberg’ or insufficient approaches.
• A structurally stable integration of process and process information is the best remedy to combat the problems and costs of fragmented system environments.
• A healthy mixture of "high tech" within the productive (dynamic) level and "low tech" (static) in data storage and storage level.
• The investment protection of the relevant inventory data comes at additional effort, while data redundancy, data graveyards and data “entropy” are absent.
• The life-cycle management of data and documents is determined in a logical and expert manner. It can be logistically implemented due to a highly efficient storage infrastructure and well designed conversion and destruction processes.
• A gain of 15% in working efficiency for all of the staff with records-responsibility can be achieved (search, retrieval, re-indexing).

Through the creation of modern processes and structural order the threat of reputation loss in the respective sector and information society can effectively be prevented.

The partial or complete removal of medium-to long-term archive processes creates capacity without investment and minimizes ongoing operational costs.

The customer archives are subject to our non-disclosure and due diligence. They are exclusively managed with barcodes (i.e. no names or other identifying markings) and can be sealed if required.

Good Laboratory Practice (GLP)

Sispace follows the GLP principles. Customer-defined retention concepts and security parameters are individually developed with customers and within the given GLP guidelines.