Archive Conversion

Sispace is mainly concerned that, in addition to ensuring a strong data architecture, that the archiving process is efficient. We calculate, on average, that data entry for each directory unit takes 3-5 minutes. This includes the complete workflow: Unpacking -> Indexing-> Entry-> Quality assurance-> Boxing-> Depositing

How do we achieve such efficiency?

Before processing, an unambiguous record-management structure must be developed. This includes a clear file plan with attached retention schedules. In order to maintain precision in these processes, Sispace has developed a kind of assembly line (see image on right).

How exactly does the process work?
The assembly line is staffed by 3 people. Each individual works on the same record in turn, but performing their own sub-step. The first person prepares the material (remove from the binding, remove staples, etc.) passes it directly to the second person who then enters the same material into a customer specific database. Once the material is securely stored in the database, a third person marks it with a distinct label and packages it in a SiBox.

What happens to the data when the process is finished?

Even when working at this fast pace, we can ensure that registered data can be recalled within a very short period of time. The material is packaged and marked with a unique label (guaranteed to be unique, worldwide), stored onsite in a warehouse (close to customer) or offsite (in a K2/K0 certified Sispace warehouse). This creates a clean and easily managed records-management environment. The cost of implementing our system is amortized through improved efficiency and data security.